What does the exhibit space include?
You will have a 10’ x 10’ space which does not have pipe and drape. Your space will include a regular draped 6’ table, two chairs, and waste basket.
There is no shell scheme or pipe and drape installation for this event. IBTTA has not contracted with an exposition services company for this event.
Standard Rules
How do I order special services?
Special requests (e.g., electricity, equipment rental, internet service) may be ordered by using the order form from the hotel's in-house service group.
Order Services
What is my exhibit booth number?
There will not be an exhibit space numbering system for the IBTTA Road Usage Conference & Finance Conference. Instead of exhibitors requesting preferred spaces, IBTTA staff will be assigning the exhibit positions a few days before the event and coordinating logistics on site. We will work with the hotel staff to fulfill any of your special order requests by referring, not to exhibit booth numbers but, to the names of the exhibiting companies. The exhibit floor plan will not be finalized until all exhibitors have signed up, so exhibitors will not see a floor plan prior to the show.
For set up on Sunday, May 15, your crew will be directed to your exhibit space upon arrival.
Where will the exhibits be located?
The exhibit area is located in the Colorado Ballroom A-E on Lower Level 2 of the hotel. IBTTA will be assigning exhibit spaces from paid exhibit reservations received on a first come/first served basis. Your crew will be directed where to set up your exhibit upon arrival on Sunday, May 15.
Is the exhibit floor carpeted? What is the ceiling height?
Yes, the exhibit floor is carpeted.
The ceiling height of Colorado Ballroom A-E is 12'-15' (depending on your location). If your exhibit is substantially larger than normal where the ceiling height is a concern, we suggest you contact the hotel directly to discuss logistics of your exhibit booth display.
Will there be Security?
The exhibit area may not always be locked when the exhibit hall is closed and the hotel is not being held responsible for securing the area. Please prepare accordingly.
How many people may we have in our exhibit space? How do they register?
There is no limit to the number of people you may have in your exhibit booth.
One complimentary “exhibit booth only” registration is included with each 10’ x 10’ exhibit space reservation. If you have any additional personnel that will be solely staffing your exhibit booth for this meeting, please remember that the rate for an “exhibit booth only” exhibitor is $425.
Please do not register your complimentary exhibit personnel until IBTTA issues you the complimentary checkout code for the individual(s) staffing your booth. This complimentary benefit will be emailed with your exhibit confirmation.
The $425 “exhibit booth only” rate includes all meals during the meeting and the Evening Event on Monday night. This registration type does not include sessions, technical tours, or participation in special functions incurring an additional fee. Exhibitors wishing to attend the full meeting should register as a full Delegate. Each member of your exhibiting staff MUST complete the online attendee registration form.
“Exhibit booth only” personnel wishing to attend the technical tour or community service project may register for those special activities separately. (See meeting web site for details.)
