Platinum Sponsors
Plan to Join Us in Denver!
The event features a diverse range of general sessions and multiple breakout tracks, with early programming led by groups such as Women in Tolling, Young Professionals and the Council of Platinum Sponsors. The program also includes recognition of industry excellence through the IBTTA Awards ceremony. Taking place at the Colorado Convention Center, the event will showcase innovative products and services in a large exhibit hall, offering attendees plenty of opportunities to connect and collaborate.
The IBTTA Board of Directors and Committees Meeting precedes this event and will take place at the Le Meridien Hotel.
Meeting Host
In Partnership with
Additional Meeting Details
Registration Fees
- Member Delegate: $1025.00
- Non-Member Delegate: $1625.00
- Government: $800.00
- Government Non-Member: $1175.00
- DBE/WBE/MBE/SBE: $775.00 (IBTTA members only)
- Speaker/Moderator: $550.00
- Exhibit Staff Member (Booth Only): $725.00
- Exhibit Staff Non-Member (Booth Only): $875.00
- Guest: $475.00; Youth (Under 13 Years. Old): $225.00
- Students/Academics (Profs): $275.00
Staff Contacts
- Liaison to Planning Committees, Abstracts and Program Development: Erin Mosher and Wanda Klayman
- Meeting and Hotel Logistics: Anna Ouellette
- Liaison to Speakers & Moderators: Kristen Bean
- Onsite Session and Technical Coordination: Cheryle Arnold
- Exhibiting Opportunities: Terri Lankford
- Sponsorship Opportunities: Katie Henderson
- Registration Questions: Chris Gray
- Media: Tanya Sheres
Hotels
IBTTA has partnered with three hotels for this meeting, all located on the same block, directly across from the Convention Center.
Hyatt Regency Denver at Colorado Convention Center
Primary hotel and location for the Closing Banquet
650 15th Street
Denver, CO 80202
Tel: 303-436-1234
Hotel Rates
The IBTTA negotiated group room rate is available 3 days prior and 3 days post meeting dates, subject to availability.
- Group Rate: $279Single/Double (room rates are subject to applicable state and local taxes in effect at the time of check-out, (currently 14%)
- Group Rate Government: Please check with the hotel. A limited number of Government rate rooms are available within the IBTTA block. Government Rates will be prevailing per diem at the time of check-in for 2025.
- Group Rate Cut-Off Date: September 17, 2025, 11:59pm Central Time. Reservations made from this date onwards will only be accepted on a room and rate availability basis.
- Cancellation Policy: 72 hours before arrival. Any rooms canceled up to 72 hours prior to arrival will not incur a penalty. Any deposit received will be refunded to the original guarantee form of payment. All Reservations must be guaranteed for late arrival.
- Reserve Early! IBTTA always recommends securing your hotel reservations early to ensure you are in the conference hotel. Then, set a reminder for a week before check-in to reassess travel arrangements, which should give you plenty of time to cancel or adjust without incurring a penalty.
Hotel Facts
This hotel is a Marriott Bonvoy property.
- Distance: The property is approximately 27 miles from the Denver International Airport
- Check-in: 4:00pm; Check-out: 11:00am
- Parking: Overnight self-parking: $55.00; Overnight valet: $67.00
- Amenities: The hotel offers complimentary in-room deluxe guestroom internet; has a pool, and a fitness center.
- Dining: The hotel offers several dining and beverage choices, including a bar and market that features quick bites and coffee, a taphouse kitchen that offers breakfast, lunch, and dinner, and a rooftop bar.
Le Méridien Denver Downtown
Alternate hotel near the Convention Center and location of the IBTTA Board Meeting
1475 California Street
Denver CO 80202
Tel: 303.893.1888
Hotel Rates
The IBTTA negotiated group room rate is available 3 days prior and 3 days post meeting dates, subject to availability.
- Group Rate: $309Single/Double (room rates are subject to applicable state and local taxes in effect at the time of check-out, (currently 14%)
- Group Rate Government: Please check with the hotel. A limited number of Government rate rooms are available within the IBTTA block. Government Rates will be prevailing per diem at the time of check-in for 2025.
- Group Rate Cut-Off Date: September 17, 2025, 4:59pm Central Time. Reservations made from this date onwards will only be accepted on a room and rate availability basis.
- Cancellation Policy: 24 hours before arrival. Any rooms canceled up to 24 hours prior to arrival will not incur a penalty. Any deposit received will be refunded to the original guarantee form of payment. All Reservations must be guaranteed for late arrival.
- Early Departure Fee: $40.00
- Reserve Early! IBTTA always recommends securing your hotel reservations early to ensure you are in the conference hotel. Then, set a reminder for a week before check-in to reassess travel arrangements, which should give you plenty of time to cancel or adjust without incurring a penalty.
Hotel Facts
This hotel is a Marriott Bonvoy property.
- Distance: The property is approximately 25 miles from the Denver International Airport
- Check-in: 4:00pm; Check-out: 11:00am
- Parking: Daily overnight rate is $47.00
- Amenities: The hotel offers complimentary in-room basic guest Wi-Fi; has a pool, and a fitness center.
- Dining: The hotel offers several dining and beverage choices and a seasonal rooftop bar.
Embassy Suites by Hilton Denver Downtown Convention Center
Alternate hotel near the Convention Center
1420 Stout Street
Denver CO 80202
Tel: 303.592.1000
Hotel Rates
The IBTTA negotiated group room rate is available 3 days prior and 3 days post meeting dates, subject to availability.
- Group Rate: $249 Single/Double (room rates are subject to applicable state and local taxes in effect at the time of check-out, (currently 14%)
- Group Rate Government: Please check with the hotel. A limited number of Government rate rooms are available within the IBTTA block. Government Rates will be prevailing per diem at the time of check-in for 2025.
- Group Rate Cut-Off Date: September 17, 2025, 11:59pm Central Time. Reservations made from this date onwards will only be accepted on a room and rate availability basis.
- Cancellation Policy: 48 hours before arrival. Any rooms canceled up to 48 hours prior to arrival will not incur a penalty. Any deposit received will be refunded to the original guarantee form of payment. All Reservations must be guaranteed for late arrival.
- Reserve Early! IBTTA always recommends securing your hotel reservations early to ensure you are in the conference hotel. Then, set a reminder for a week before check-in to reassess travel arrangements, which should give you plenty of time to cancel or adjust without incurring a penalty.
Hotel Facts
This hotel is a Hilton property.
- Distance: The property is approximately 27 miles from the Denver International Airport
- Check-in: 4:00pm; Check-out: 11:00am
- Parking: Valet parking only: $60.00
- Amenities: The hotel offers complimentary standard guestroom Internet, an indoor pool, and a fitness center.
- Dining: The hotel offers an on-site restaurant and free made-to-order breakfast.
Colorado Convention Center
700 14th Street, Denver, Colorado 80202
Tel: +1 303 228 8000
All Annual Meeting business sessions and events will take place in the Convention Center unless noted otherwise on the agenda.
The Board of Director's meeting, which precedes the Annual Meeting, will take place in the Le Méridien Denver Downtown.
This dynamic session swaps formal presentations for authentic, peer-to-peer conversations that tap into the experiences and insights of tolling professionals across governance, technology, communications, and operations. Seasoned and emerging leaders will engage in facilitated tag-team discussions to explore how the industry is evolving, the challenges ahead, and the innovations shaping its future. Breakout groups will follow, allowing deeper dives into key issues and fostering meaningful knowledge exchange.
This interactive session invites former IBTTA presenters and panelists to share progress on past initiatives and offer candid updates on ongoing or unresolved challenges. After brief main stage updates, participants will engage in small-group discussions to explore practical, collaborative solutions with peers from around the globe. It’s a unique opportunity to continue the conversation, build on past successes, and learn from current struggles.
Designed for bold thinkers and boundary-pushers, this session invites participants to present provocative questions and breakthrough ideas about the future of tolling and mobility. Selected speakers will briefly introduce their concept on stage and then lead in-depth roundtable discussions to explore and challenge assumptions with peers and decision-makers. It’s not just a session—it’s a launchpad for shaping what comes next.
This two-part showcase features standout presentations from past IBTTA events that highlight impactful, innovative, and proven solutions within the tolling industry. Selected speakers will revisit their original ideas with fresh insights, updates, and tangible results, offering attendees practical lessons and inspiration. Whether a returning favorite or a refined update, these sessions spotlight the continued influence and evolution of past work. Check back after the call for presentations closes to see which sessions from previous meetings were selected!
Trend Talks are concise, high-impact presentations (15 minutes or less) that spotlight both established and emerging ideas reshaping the tolling industry. Designed to engage audiences and inspire thought leadership, these sessions focus on telling compelling stories and exploring real-world solutions, innovations, or trends. Speakers are encouraged to use visuals to support their message and ignite conversations around what’s next in tolling and transportation
Why do agencies choose tolling as a funding and mobility strategy—and why do some ultimately decide against it? This session invites presenters to share the strategic drivers behind tolling decisions, from closing funding gaps and enhancing resilience to managing congestion and promoting equity. Through stories of successful implementation, tough lessons, and even paths not taken, this session will provide valuable takeaways that inform the broader tolling community.
This two-part showcase features standout presentations from past IBTTA events that highlight impactful, innovative, and proven solutions within the tolling industry. Selected speakers will revisit their original ideas with fresh insights, updates, and tangible results, offering attendees practical lessons and inspiration. Whether a returning favorite or a refined update, these sessions spotlight the continued influence and evolution of past work. Check back after the call for presentations closes to see which sessions from previous meetings were selected!
This high-energy session delivers a series of rapid-fire, 10-minute presentations designed to challenge assumptions and spark bold new thinking. Modeled on the PechaKucha style of storytelling, each talk is fast-paced, visual, and tightly focused—designed to energize, provoke, and inspire, making every second count
This session will spotlight the major strides made across the tolling industry in 2025, with a focus on four core pillars: congestion management, interoperability, customer service, and safety. Attendees will hear from agency leaders and industry experts who are driving high-impact initiatives that are improving traffic flow, enhancing system connectivity, elevating the user experience, and strengthening safety for all roadway users. Through real-world examples and measurable results, this session will showcase how bold leadership, collaboration, and innovation are moving the industry forward—delivering smarter, safer, and more seamless mobility solutions for the future.
As tolling systems grow more digital and interconnected, they face mounting cybersecurity threats such as ransomware, data breaches, and infrastructure vulnerabilities. These threats jeopardize operations, public trust, and financial integrity. This session delves into the evolving threat landscape, governance complexities, and collaborative strategies across public and private sectors to strengthen long-term resilience. Participants will hear insights from tolling agencies, cybersecurity professionals, and adjacent industries tackling these high-stakes challenges.
Foundation Initiatives
IBTTA has two Foundation Initiatives going on in Denver! We hope you'll consider participating in both!
Shoe Donation Drive
Saturday, October 11-Tuesday, October 14
Ongoing - Look for the Shoe Drop-off near registration.
Join us in making a difference with our Soles4Souls Shoe Drive! After a successful donation effort at the Technology Summit in Dallas, we’re proud to partner once again with Soles4Souls! We’re collecting gently worn shoes to help those in need both locally and globally.
Every pair of shoes you donate helps provide comfort and support to individuals facing hardships, enabling them to take their next steps toward a better future. Let’s step up for those in need! Together, we can provide footwear that not only offers protection but also dignity and hope. Thank you for your continued support!
How You Can Help:
Pack an Extra Pair of Shoes to Donate!
Pack an extra pair of gently used shoes—every size and type is welcome! Whether it's sneakers, sandals, or dress shoes, your contributions can make a real impact.
Donate Financially: Soles4Souls relies on financial support to fund their programs. A small contribution can help provide shoes for children and families in need. A direct donation link will be added here soon.
Foundation Pickleball Tournament
Saturday, October 11 | 6:30pm - 9:30pm
Limited Player space available. Registration Required.
Get ready for an evening of friendly competition in support of the IBTTA Foundation! Join us at the Denver Athletic Club for our third IBTTA Foundation Pickleball Tournament. The past two years have been fun and engaging for players and spectators alike—and this year promises more of the same energy and excitement.
Whether you're playing for glory in matching outfits or cheering from the sidelines, your participation helps support the IBTTA Foundation Scholarship Fund. Entry fees include food, drinks, and a whole lot of fun. Player spaces are limited, so sign up early and come join the action!
Exhibitor Information
Explore the floor plan, benefits, and rates
Exhibiting Opportunities
The demand for exhibit space has been tremendous and, as a result, IBTTA is in the process of expanding the exhibit hall to accommodate the many companies who would like to have a presence in the 93rd Annual Meeting & Exhibition show. Please use the WAIT LIST FORM below to be added. Contact Terri Lankford, Senior Manager, Member Relations & Exhibits for questions or details.
Exhibitor Benefits
- Preliminary and final registration lists with full contact information for delegates
- Listing, logo, and company description in the final program
- Company listing on IBTTA’s meeting page
- Profile listing in the IBTTA mobile app
- Acknowledgment from the general session stage
- Complimentary "Exhibit Booth Only" attendee registration, one per 10'x10' space reserved
- The "Exhibit Booth Only" registration is valued at $600 (member) / $750 (non-member) each
- The "Exhibit Booth Only" registrants may participate in all functions of the meeting EXCEPT for access to the education sessions.
Exhibitor Rates
Based on 10' x 10' exhibit space. (Each space includes one table, two chairs, a wastebasket, and an ID sign.)
- Member - $3,500
- Non-Member - $6,000
The corresponding rate applies for each additional 10' x 10' booth.
Looking for an alternative to exhibiting? Consider the Table Host sponsorship.
If you've missed the chance to exhibit, consider this alternative that offers your company the opportunity to have a presence in the exhibit hall without holding a standard space.
The purpose of this Reserved Table sponsorship is for you to have dedicated quality time with potential customers or existing clients who are registered to attend the Annual Meeting, engaging with them at your own breakfast/lunch table of 10 in the exhibit hall. This is a flexible option that allows you, as the sponsoring table host to have a limited presence in the exhibit hall where you can show some creativity with networking in the exhibit hall. Although this is not an exhibit booth space, as a Table Host, your company will have a reserved round table in the exhibit hall while the exhibit hall is open from Sunday through Tuesday, October 12-14, 2025.
- Member Table Host - $3,000
- Non-Member Table Host - $4,000
(Includes your exclusive round of 10 for all meals and breaks in exhibit hall, one easel sign, company listing in the program, one complimentary "exhibit hall only" registration*, and access to the preliminary attendee list.)
Contact Terri Lankford at [email protected] for details or sign up now.
Request Form
[To select this option, scroll down on the list of sponsorships and select Reserved Table Sponsor.]
*The “exhibit hall only” registration includes all meals and activities in the exhibit hall and the Evening Event on Sunday night. This registration type does not include sessions, technical tours, or participation in special functions incurring an additional fee. Table Host personnel wishing to attend the full meeting should register as Delegate. “Exhibit hall only” personnel wishing to attend the technical tour or community service project may register for those special activities separately. (See meeting web site for details.)
Sponsorship Information
Explore options, benefits and rates.
To express your interest in sponsoring at this event, please fill out the Sponsorship Reservation Form and you will be contacted by IBTTA for next steps.
Please contact Wanda Klayman, Interim Executive Director & CEO, for questions.
Sponsorship Benefits
- Preliminary and final registration lists with full contact information of delegates
- Listing, logo, and company description in the final workshop program
- Company listing on IBTTA’s meeting page
- Profile listing in the IBTTA event app
- Acknowledgment from the general session stage*
- Complimentary delegate registration (two at Gold level; one at Silver level)
Options and Rates
A Full list of available sponsorship options found on sponsorship reservation form.
- Gold Sponsorship - $16,000
- Silver Sponsorship - $10,000
- Bronze Sponsorship - $6,000
- Reserved Table Sponsor [Open to non-members, too!] - $3,000 (member) / $4,000 (non-member)
- Sponsors Row - $1,500
*Sponsors Row not included on general session sponsorship slides.
